The Grant Seminar
* Getting Started
* Developing Need Statements
* Developing Project Activities
* The Grant Budget
* Evaluating Your Proposal
* Putting It All Together
* Sample Grant Proposal

Putting It All Together

During the past six lessons, we have focused on many elements of the proposal writing process. You should always use the Request for Proposal (RFP) as a guide to writing your proposal. The RFP will tell you how long your document can be and which specific topics the grant giver wishes for you to cover. Be sure to check out how the proposal will be scored. I try to allocate space based on the grant RFP. For example, if we know that the Needs section of the RFP will be worth 30% of the total score, and if your grant cannot exceed 10 pages, your proposal's needs section would take up about 30% or 3 pages. In lieu of an RFP, use the guide that follows.

A Guide to Preparing Proposals

A. Title Page

To whom are you submitting?

Organization's name



Project Director

Contact Person

Who is submitting the proposal?

Usually this is your school district.

What is it?

State the title of your proposal and give a brief, one-sentence description of the proposed project.

For whom?

Who will be the benefactors when your proposal is successfully funded?

What is the need for this project?

Why should it be funded? What are the objectives? How are you going to do it?

How much will it cost?

Give a general budget breakdown. Briefly describe the major activities.

B. Abstract


1. Project Title

2. Need

3. Objectives

4. Methodology or Procedures

5. Resources, Personnel, Facilities, Uniqueness

6. Budget


Keep it short.

Keep it simple

Be precise.

Don't use personal pronouns.

C. General Overview

Present a clear and concise narrative describing the program proposal. Emphasize that this project is important and will be more effective than present or past programs. For example, you may wish to:

Indicate that the project is aimed at answering a need in education today.

Show how the project is an extension of important research or development projects carried out by this writer or others.

Show how the project will contribute knowledge.

D. Assessment of Needs

The needs assessment forms the justification for the development of a program. Needs data could include:

Educational Records


Observational Studies


E. Goals and Objectives

The needs should be used to formulate the general program goals and specific objectives.

Goals are statements of what the writer views as the ideal state of affairs.

Limit the number of goals.

Rank order your goals in importance.

Objectives represent strategies for eliminating the discrepancies which exist between actual conditions and what is desired.

Who is the target group of the project?

What will the target group be doing or receiving?

How long will they be doing or receiving it?

What will be the result?

How will you know (measure) the result?

F. Activities

Solution procedures or program activities must be developed that describe your plan to achieve the objectives. Develop solution procedures in instruction and instructional support in a clear and concise manner.

Describe the instructional strategies that will be used.

Enumerate the innovative curriculum materials that will be developed.

Focus on staff development procedures, plans for community involvement, and/or parent participation.

Elaborate on the creative, innovative aspects of the program.

Indicate a timeline (event schedule) that shows when the major activities will take place.

G. Personnel, Facilities, and Budget


Salaries and other stipends paid to project personnel.

Fringe benefits.

Materials required to implement the program.

Preservice/inservice activities.

Outside consultants, if needed.

Project evaluation.


Indirect costs.

H. Evaluation

Description of the method to be used for evaluating the success of the project (product) and documenting the implementation of the proposed design (process).

Process (formative) Evaluation monitors and provides a continual flow of information regarding procedural design and program implementation.

Product (summative) Evaluation determines the degree to which objectives have been achieved. Include:

The methods and procedures to be used to evaluate all project components.

An identification of the instruments to be used in the evaluation of the program.

An identification of the person(s) responsible for the evaluation (project employee, district employee, and/or independent contractor).

An indication of how the evaluation feedback information will be used to improve the program.

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